What do consular officers type on their system when a visa is refused?

  1. In a US consulate, consular officers make notes in the case file that states the exact legal section of the law under which the visa was denied. Most usual is section 214b, which means that the applicant has not, in the opinion of the consul, overcome the supposition that the applicant is an intending immigrant to the United States or has not convinced the consul that the visa that is sought would be used for the purpose intended and that the applicant would go and return from the USA according to the rules of that visa. Other times, there is a very specific code-defined under the immigration law-, that disqualify the applicant and that many entail a period of time in which the applicant is ineligible to apply for another visa or may be permanently barred from doing so. These can be things like previous overstays of visas in the US, evidence of criminal record in the home country or in the US, or fraud such as presenting fake documents. Finally, there is some space to be free form and the consul can make some notes about why the applicant was denied. These notes stay within the system and will be seen by the officers who interview the applicant in the future.

    Answer by Eric Gregory

  2. Consular officers enter exactly what Eric Gregory said they enter in his detailed and totally accurate answer: notes on the interview that are immediately available on the entire consular operating system worldwide. I would only add that they do the same for applicants that they issue visas to, as well.

    Answer by Kathryn Berck